Acknowledgement
It
is our concession to thank ……….., lecturer of Department of …………………………… for
rendering us his expertise knowledge and giving the opportunity of practical
experiences through this assignment.
It
would not be possible for me to complete this internship successful without the
help of Nasir Uddin Ahmad, (Senior Vice president of EXIM Bank), so I am Grateful
to him. I spoke to all the concerned intelligence officers of EXIM BANK LTD.
Eskaton Branch. Who provided me with the information and handouts to complete
this report; I would also like to thank all the officials of EXIM Bank Eskaton
Branch Especially.
Practical
Knowledge is fundamental for the application of theoretical intelligence. Being
this in mind the course teacher assigned to prepare this assignment to the
students of the course “Introduction to Management Information system”, MIS-
101. We cordially thank the honorable teacher to provide us the opportunity to
apply class room learning practice. This assignment bridges the gap between
them.
We
also convey our deep gratitude to those people who have helped us to collect
this information and supported us.
Letter of
TRANSMITTAL
Date
…………………
Lecturer
Department
Of ……………….
…………………….
Subject:
Submission of Term Paper
Dear
Sir,
With
the due respect it is our pleasure to present the term paper entitled Assignment
on “Export-Import Bank Limited”. While preparing the report we have tried our
level best to focus closely on the topic and try to collect most complete and
updated information available. We believe that it will provide a clear idea
about Assignment on EXIM Bank.
To
prepare this term paper, we have given best effort to accumulate needed
information.
We
will be available to answer any question for clarification. Thank you for your
sincere support.
Sincerely yours,
Executive Summary
Being
one of the best financial institutions of Export Import Bank of Bangladesh
Limited enters in the business field with an objective to gradually become the
top bank.
This
report covers a thorough analysis about foreign exchange division of EXIM bank
Limited, Eskaton Branch. First part of the report is about the organization. On
the second part is including the details of foreign exchange division.
Foreign
Exchange Division plays significant roles through providing different services
for the customers. Letter of credit is the key player in the foreign exchange
business. With the globalization of economies, international trade has become
quite competitive. Timely payment of exports and quickly delivery of goods is,
therefore, a pre-requisite for success of international trade operation. To
ensure this purpose EXIM Bank Limited transmits through SWIFT to the advising
bank.
Problems
identified in Foreign Exchange Division are inadequate human resources,
excessive work load, low salary relative to others private Bank. Insufficient
knowledge about it and English, lack of data base networking in information
technology system and space shortage. By knowing these, it may be possible to
develop the conditions of Export Import Bank of Bangladesh Limited, Eskaton
Branch.
Historical Background of EXIM Bank Ltd:
EXIM
Bank limited was established in 1999 under the leadership of late Mr .Shahjahan
Kabir, founder chairman who had a long dream of floating a commercial bank
which would contribute to the socio-economic development of Bangladesh. He had
a long experience as a good banker. A group of highly qualified and successful
entrepreneurs joined their hands with the founder chairman to materialize his
dream. Indeed, all of them proved themselves in their respective business as
most successful star with their endeavor, intelligence, hard working and talent
entrepreneurship. Among them, Mr. Nazrul Islam Mazumdar Became the honorable
chairman after the demise of the honorable founder chairman.
This
bank starts functioning from 3rd August, 1999 with Mr. Alamgir
Kabir, FCA as the advisor and Mr. Mohammad Lakiotullah as the Managing
Director. Both of them have long experience in the financial sector of
Bangladesh. By their pragmatic decision and Management Directives in the
operational activities, this bank has earned a secured and distinctive position
in the banking industry in terms of performance, growth, and excellent
management. The authorized capital and paid up of there are Tk. 1000.00 million
and Tk. 313.87 million respectively.
The
bank has migrated all of its conventional banking operation into Shariah based
Islami banking since July/2004. At its inception in 1999, bank named as “BEXIM
Bank Ltd.” (Acronym for ‘Bengal Export import Bank Limited’) and owing to
raising an objective by BEXIMCO group regarding, the similar names, the bank
was renamed in the same to the style of “EXIM Bank Ltd.” (Acronym for ‘Export
Import Bank of Bangladesh Limited.)”
Company profile:
EXIM
Bank limited was established in 1999 under the leadership of Late Mr.
SHAHAJAHAN KABIR, Founder chairman who had a long dream of floating a
commercial bank which would contribute to the socio-economic development of our
country. He had a long experience as a good banker. A group of highly qualified
and successful entrepreneurs joined their hands with the founder chairman to
materialize his dream. Indeed ,all of
them proved themselves in their respective business a most of successful star with their endeavor ,intelligence ,hard
working and talent entrepreneurship. Among them Mr Nazrul Islam Mazumder became
the honorable chairman after the demise of the honorable founder chairman. This
bank starts functioning from the 3rd August ,1999 with Mr Alamgir kabir
,FCA as the advisor and Mr .Mohammad Lakiotuallah as the managing Director.
Both of them have long experience in
the financial sector of our country .By their pragmatic decision and management
directives in the operational activities, this bank has earned a secured and
distinctive position in the banking industry in terms of performance, growth,
and excellent management .The authorized capital and the paid up capital of the
bank are Tk 1000 million .The bank has migrated all of its conventional banking
operation into Shariah based Islami Banking since July 2004.
Date of incorporation
|
June02,1999
|
Date of commencement
|
August 03,1999
|
Listing with Dhaka stock exchange
|
September 26,2004
|
Authorized capital
|
Tk.1000.00 Crore
|
Paid –up-capital
|
Tk 683.22 Crore
|
Profit
|
Tk3476.01(million)
|
Total Asset
|
Tk 113070.98(million)
|
Number of share
|
32,26,879
|
Face value
|
Tk.10.00 per share
|
Market lot
|
100
|
Number of Employees
|
1686
|
Number of Branches
|
62
|
Our vision and mission are stated in the following bullets:
- To be the finest bank in the banking arena of Bangladesh under the Shariah guidelines.
- To maintain corporate and business ethics.
- To become a trusted repository of customers’ money and their financial advisor.
- To make our stock superior and rewarding to the customers/share holders.
- To display team sprit and professionalism.
- To have a Sound Capital Base.
- To provide high quality financial services in export and import trade.
- To provide excellent quality customer service.
Special feature of EXIM Bank Limited:
- Though EXIM Bank Ltd. is engaged in conventional and commercial banking it also consider the inherent desire of the religious Muslims, and has launched Islamic banking system and inaugurated two Islamic banking branches in the year 2002 and one branch in 2003. And finally on 1st of July 2004 the Bank fully converted a Shariah Based Islami Bank.
- It is pioneer in introducing and launching different customer friendly deposit schemes to tap the savings of the people for challenging the same to the productive sectors of the economy.
- For up lifting the standard of living of the limited income group of the population the bank has introduced monthly savings schemes to encourage the common and fixed income group of people.
- The bank is committed to continue research and development so as to keep pace with modern banking.
- The banks have introduced customer’s relations management system to asses the needs of various customers and resolve any problem on the spot.
- The bank has introduced camera surveillance system (CCTV) to strengthen the security services inside the bank premises.
- The bank has also decided to go for online banking facility to the patron in near future.
Products and services
Deposit Accounts and
Schemes
As a normal practice of a
commercial bank, EXIM Bank
provides Savings account and Current account opportunities for its clients.
Further to these it presents a good number of deposit schemes with better
earning terms. These schemes are:
- Mudaraba Term deposit
- Mudaraba Education Deposit
- Mudaraba Super Saving Scheme
- Mudaraba Monthly Saving Scheme
- Mudaraba Multi plus Saving Scheme
- Mudaraba Hajj Deposit Scheme
These deposit accounts and schemes are
developed to accumulate your small savings for facing future needs of big
amounts. If you plan well now and avail a scheme you may overcome tough time in
coming days.
Credit Schemes
EXIM Bank offers credit support to
clients both at retail level and corporate level. The schemes at retail level
are here below:
- EXIM Bahan
- EXIM Sahayak
- EXIM Abasan
You desire to buy a car, but it may be
difficult to accumulate the total amount at a time. EXIM Bahan provides an
amount that helps you to buy the automobile for personal use or business.
Maximum amount allowable is Tk. 20.0 lack and payback terms are competitive.
EXIM Sahayak is applicable for buying house
hold durables of entertainment, comfort or normal use. The maximum amount of
loan under this scheme is Tk. 3.0 lack.
A member of lower middle class or limited
income group secretly nourishes dream of having a house of his own. But it’s
very difficult for him to achieve one. Exim Abasan arranges fund for him at
reasonable terms and conditions. Maximum loan under this head is Tk. 50.0 lack.
Under Corporate Investments this bank comes
up with Trade Finance, Industrial Finance, Project Finance and Syndicate
Investment. EXIM Bank provides credits to deserving clients with a view
to generate employment and to achieve sustainable economic growth for the
country. At the same time EXIM Bank’s profit and growth is also taken
care of. The credit schemes address all thrust sectors and economically
potential fields of Bangladesh. The major sectors of investment are as the
following:
- Garments
- Information Technology
- Agriculture and Agro vest Industries
- Fishing and Fish processing
- Tannery
- Transport and Communication
- Plastic and Synthetics
- Hospitals, Clinics and Pathological Labs
- Tourism and Hotels
- Real estate and many others
Other than above, EXIM Bank deals in
Foreign Exchange and manages Trade finance for the customers. EXIM Bank
maintains a strong hold in foreign currency market through its 19 Authorized
Dealer Branches at key points all over the country. So, EXIM Bank is
well equipped to meet your foreign exchange needs at any time.
EXIM Bank caters your import and
export businesses with fund and documentary credit as and when required through
its branches in the country and 354 correspondent banks all over the globe.
SME sector is one vital field of economic
activities for a country like ours. EXIM Bank naturally imposes proper
weight here. EXIM Uddyog and EXIM Abalamban are the two heads of financing
SMEs.
Other products and services
Home bound remittance is the life line of
our economy. EXIM Bank maintains two money exchanges, one in the UK and
another in Canada to enhance remittance in flow. Moreover it maintains Nostro
accounts in different potential countries to help wage earners sending money to
their families.
EXIM Bank presents Credit card
services at minimum fees. It offers two options in card, local and international.
International one provides dual currency service for you. Each of the card
types has two options of ‘Gold’ and ‘Classic’ which limit the credit amount.
As a modern bank EXIM has taken up
the latest technology of Internet banking. It provides you SMS service as well.
Your bank has been brought to your finger tips by EXIM Bank.
EXIM Bank Limited markets its each
and every product and service after proper examination
by
its Shariah Board for coherence with Islamic Laws. So you are very much safe
being with
EXIM
Bank in terms of your belief in Islam.
Information System of EXIM Bank
An Information
System is a collection of components that work together to provide Information
to help in the operations and management of an organization. EXIM Bank has an
information system of its own. It uses Application software to build a network
system.
Components of the Network system:
Ø Hardware
Ø Software
Ø Stored
data
Ø Users
Ø Procedures
Hardware: This organization use desktop & Laptop
computer including
Ø CPU
Ø LED
Monitors
Ø Keyboards
Ø Mouse
Ø Speakers
Ø 2
Laser Printers
Software: This organization has 3
servers.
1. Progry
server (Information sharing software)
2. E-mail
server
3. Software
server
1.
Progry server: By using this server the organization use internet in very short
time.
2. E-mail
server: Employees interchange data and information by using E-mail server.
3. Software
server: Mainly Account section uses this server for their purpose.
Stored data: The organization has 6
Departments
Ø HRM
Department.
Ø Account
& Finance Department.
Ø Marketing
& Distribution Department.
Ø Production
& Inventory Department.
Ø Information
Technology Department.
Ø Research and Development Department.
Every section
stores all types of information of their activities in the organization’s
database.
Procedures: as the system is made by
the organization, it has some different Procedures to follow.
Network System: It has its own LAN.
Using the system:
Employees use the
system by pressing keys on keyboards or by operating mouse that send data to
computers, after receiving data computer process the date and then send the
output information back to employees, often displaying it on the screen and
printing on a paper when required.
Processing Information:
1.
Entering
retailer orders: Retailer’s order acceptance and
preparation of a sales order in a form the organization use. Usually part of
the Marketing Department and performed in the Sales section.
Ø Inputs
a. Customer
orders received by mail, phone, fax, email, and other methods
Ø Outputs
b. Sales
order
2.
Billing
retailers: Billing Department prepares the retailer’s bill for
selling goods. Billing department is the part of the Accounting Department.
Ø Inputs
a. Sales
order
Ø Outputs
b. Invoice
3.
Collecting
retailer’s payments: The Accounts Department uses a copy of
the invoice produced by the Billing Department to keep track of the amount a
retailer owes the business.
Ø Inputs
a. Invoice
b. Retailer
payments
Ø Outputs
c. Accounts
receivable reports
4.
Keeping
track of inventory: Production & Inventory Department
keep track of its inventory and report when inventory is low so it can reorder
more stock.
Types of inventory
a. Raw
Materials
b. Work-in-Process
c. Finished
goods
Ø Inputs
a. Receiving notice
Ø Outputs
b. Inventory reorder report
5. Purchasing stock and material:
Production Department determines the best suppliers and prepares purchase
orders which indicate to the suppliers what items the business wants to
purchase.
Ø Inputs
a. Inventory
reorder report
Ø Outputs
b. Purchase
order
6.
Paying
bills: Accounts Department uses a copy of the purchase
order to keep track of money owed by the business for purchases, called
accounts payable.
Ø Inputs
a. Purchase
order
b. Invoice
from supplier
Ø Outputs
c. Accounts
payable report
7.
Paying
employees: Involves paying employees wages or salaries and
providing reports to other business functions. A part of HRM Department.
Ø Inputs
a. Employee
work report (time sheet)
Ø Outputs
b. Paychecks
to employees
8.
Reporting
financial information: Provides reports of financial
information for the management and owners of the business. A part of the
Accounting Department.
Ø Inputs
a. Reports
on revenue, expenses, assets and liabilities – the transactions of the business
Ø Outputs
b. Balance
Sheet
c. Income
Statement
Benefit:
Ø Better Information:
By using E-mail server and Progry server they can get better Information which
help to make good decision.
Ø Saving Time:
By using E-mail server employees interchange information in a very short time
and save their time.
Ø Better Communication:
Production & Distribution Department is at Narayngonj and other Departments
are in Dhaka City. By using E-mail server Departments communicate with each
other.
Ø Increase Productivity:
By using network system it increases its Productivity. Because organization
saves times by using network system and utilize the times. This how it
increases its Productivity 6.42% last year.
Ø Competitive Advantages:
By using their special network system Marketing & Distribution Department
and Production & Inventory Department complete their tasks properly and
effectively and decrease the cost of the organization. This how it earned 5.2%
more profit.
Conclusion:
As the organization use network
system it enjoys some benefits. Organization has plan to make all departments
full computerized and want to enjoy more competitive advantages.
Thankyou
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