Introduction
Super Star Group:
Super Star Group is in the business of manufacturing various
electrical accessories under the brand name “SUPER STAR”. Since its inception, the company has established a
reputation for itself as a supplier of quality products. Super Star Group
focuses on quality and aims to achieve total customer satisfaction, both in the
products that the company offers and in the service that follows.
Vision: To be the most regarded company in Bangladesh by 2015
Mission:
Ø Provides quality products
Ø Friendly working environment through open
communication and mutual respect.
Ø Initiative, innovation and teamwork.
Ø Employee welfare and right is our premier focus.
Ø Committed for cleaner and greener environment for
future generation.
Ø Driven by responsibility to the society as a corporate
Body
Products:
1.
Energy Saving Lamp
2.
Incandescent Lamp
3.
Switch and Socket
4.
Fluorescent Tube Light
5.
Fluorescent Tube Light Fixture
6.
Kawamura
Products
7.
Insulating Tape
8.
Fan
9.
LED Lamp
10.
T5
11.
Electronic Ballast
Information System of
Super Star Group
An Information System
is a collection of components that work together to provide information to help
in the operations and management of an organization.
Super Star Group has
an information system of its own. It uses Application software to build a
network system.
Components of the
Network system:
Ø Hardware
Ø Software
Ø Stored data
Ø Users
Ø Procedures
Hardware: This organization use 100 desktop
computer including
Ø CPU
Ø LED Monitors
Ø Keyboards
Ø Mouse
Ø Speakers
Ø 2 Laser Printers
Software: This organization has 3 servers.
1. Progry server (Information sharing
software)
2. E-mail server
3. Software server
1. Program server: By using this
server the organization use internet in very short time.
2. E-mail server: Employees interchange
data and information by using E-mail server.
3. Software server: Mainly Account
section uses this server for their purpose.
Stored data: The
organization has 6 Departments
Ø HRM Department.
Ø Account & Finance Department.
Ø Marketing & Distribution Department.
Ø Production & Inventory Department.
Ø Information Technology Department.
Ø Research and Development Department.
Every section stores
all types of information of their activities in the organization’s database.
Users: This organization has 1200 employees. Among them 100
employees use the Information System directly.
Procedures: as the system is made by the organization, it has some
different Procedures to follow.
Network System: It has its own LAN.
Using the system:
Employees use the
system by pressing keys on keyboards or by operating mouse that send data to
computers, after receiving data computer process the date and then send the
output information back to employees, often displaying it on the screen and
printing on a paper when required.
Processing Information:
1.
Entering retailer orders: Retailer’s order acceptance and
preparation of a sales order in a form the organization use. Usually part of
the Marketing Department and performed in the Sales section.
Ø Inputs
a. Customer orders received by mail,
phone, fax, email, and other methods
Ø Outputs
b. Sales order
2.
Billing retailers: Billing Department prepares the retailer’s
bill for selling goods. Billing department is the part of the Accounting Department.
Ø Inputs
a. Sales order
Ø Outputs
b. Invoice
3.
Collecting retailer’s payments: The Accounts Department uses a copy
of the invoice produced by the Billing Department to keep track of the amount a
retailer owes the business.
Ø Inputs
a. Invoice
b. Retailer payments
Ø Outputs
c. Accounts receivable reports
4.
Keeping track of inventory: Production & Inventory
Department keep track of its inventory and report when inventory is low so it
can reorder more stock.
Types of inventory
a. Raw Materials
b. Work-in-Process
c. Finished goods
Ø Inputs
a. Receiving
notice
Ø Outputs
b. Inventory
reorder report
5. Purchasing stock and material: Production Department determines the best suppliers and prepares
purchase orders which indicate to the suppliers what items the business wants
to purchase.
Ø Inputs
a. Inventory reorder report
Ø Outputs
b. Purchase order
6.
Paying bills: Accounts Department uses a copy of
the purchase order to keep track of money owed by the business for purchases,
called accounts payable.
Ø Inputs
a. Purchase order
b. Invoice from supplier
Ø Outputs
c. Accounts payable report
7.
Paying employees: Involves paying employees wages or
salaries and providing reports to other business functions. A part of HRM
Department.
Ø Inputs
a. Employee work report (time sheet)
Ø Outputs
b. Paychecks to employees
8.
Reporting financial information: Provides reports of financial
information for the management and owners of the business. A part of the
Accounting Department.
Ø Inputs
a. Reports on revenue, expenses, assets
and liabilities – the transactions of the business
Ø Outputs
b. Balance Sheet
c. Income Statement
Benefit:
Ø Better Information: By using E-mail server and Progry server they can get better Information
which help to make good decision.
Ø Saving Time:
By using E-mail server employees interchange information in a very short time
and save their time.
Ø Better Communication: Production & Distribution Department is at Narayngonj and other
Departments are in Dhaka City. By using E-mail server Departments communicate
with each other.
Ø Increase Productivity: By using network system it increases its Productivity.
Because organization saves times by using network system and utilize the times.
This how it increases its Productivity 6.42% last year.
Ø Competitive Advantages: By using their special network system Marketing &
Distribution Department and Production & Inventory Department complete
their tasks properly and effectively and decrease the cost of the organization.
This how it earned 5.2% more profit.
Conclusion:
As the organization use network
system it enjoys some benefits. Organization has plan to make all departments
full computerized and want to enjoy more competitive advantages.
Bibliography:
Book’s name : Business of
Information System
Author’s name : Robert C.
Nickerson
Edition : 2nd
Publisher :
Year of publish : 2012
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